Sometimes the Monday Minute is just that, 'a minute'... that's the way it was intended, to be short and sweet, and informative need to know information. But every so often there is something so important that it is impossible to convey the details without a lot of words, and that means it will take more than 'a minute' to read... today is one of those Mondays.
Intuit Online Payroll for Accountant users have received notification of the upcoming sunset of the service. In addition, the message states a soon-to-be transition to QuickBooks Payroll. I have received numerous emails seeking answers to how these changes will affect my fellow accountant firms. Although I do not have all the answers, I have heard back from several sources.
Collecting the information from the various sources, I am going to share with you what I have gathered so as to enlighten a path forward by responding to the most frequently asked questions I have received and the corresponding answers I have been able to find to date.
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Question: When a client is moved from Intuit Online Payroll for Accountants, will they be migrated to QuickBooks Online Payroll?
Answer: Based on collected information to date, the answer is yes. Most often, these clients will be transitioned to QuickBooks Online Payroll when appropriate.
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Question: When a client is transitioned to QuickBooks Payroll, which version of QuickBooks Payroll will they be migrated?
Answer: As I understand it, the answer is the default QuickBooks Payroll Core subscription. We know that QuickBooks Payroll Core is a full-service product. When used in relation to QuickBooks Payroll, the phrase full-service means users have the option for e-pay and e-filing payroll tax liabilities.
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Question: When a client is transitioned to the new QuickBooks Payroll subscriptions, what data will be exported and migrated?
Answer: As it was explained to me to date, we know there is an export for transitioning data from various Intuit Payroll solutions using IIF files. For reference, you can review the following Intuit link Export into QuickBooks Online or Desktop from Standalone. I cannot confirm that this is the only way data can be migrated to the new QuickBooks Payroll subscriptions.
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Question: When a client accesses their QuickBooks, what will they see? Will clients have the ability to make edits and changes to payroll?
Answer: According to my sources, we know there are multiple versions of payroll. A subscription such as QuickBooks Online Payroll standalone can be located outside of the QuickBooks Online accounting subscription. So yes, both options are possible for accountants in combination with clients to determine is best for payroll to be located inside or outside of the QuickBooks accounting subscription.
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Question: When a client accesses their QuickBooks Payroll, will pricing be visible?
Answer: From what I have heard, we know currently clients can view the pricing of all QuickBooks products by searching the internet. However, they do not have wholesale prices visible inside their QuickBooks subscription for those clients on wholesale pricing.
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Question: When a client is transitioned to QuickBooks Online Payroll, will the client subscription be visible on the QuickBooks Online Accountant dashboard?
Answer: Judging from what I have been told, we know clients with QuickBooks Online Payroll subscriptions. Yes, they are visible and accessible from our QuickBooks Online Accountant dashboard. One known caveat is when users have QuickBooks Online Payroll standalone accounts accessible when choosing which company to log in to.
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Question: When a client is transitioned to the new QuickBooks Payroll subscriptions, will there be pricing changes?
Answer: We know the new pricing structure has been updated based on the QuickBooks Payroll Core, Premium, or Elite subscription is chosen based on the collected information. Pricing also varies based on direct or wholesale billed clients. For most up-to-date wholesale and direct billing prices, log into your QuickBooks Online Accountant dashboard and navigate to “add a client” to find the latest prices.
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Question: Do we have control when a client is transitioned to the new QuickBooks Payroll subscriptions?
Answer: According to sources, there will be a “Move” tab in Intuit Online Payroll to be used by accountants. The expected date of the added “Move” tab will be August 2021.
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Question: Do we have a date all Intuit Online Payroll subscriptions are required to migrate to the new QuickBooks Payroll subscriptions?
Answer: As of this date, we know the new “Move” tab will be available through January 2022. After that date, it is expected Intuit will automatically migrate the remainder of clients to a new QuickBooks Payroll subscription.
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To my peers, I am enthused to hear there will be a button inside Intuit Online Payroll for Accountants to launch the migration; however, for many this might mean holding off on migrating until we have more control as to when and what subscription is chosen for the data migration.
We know that you rely on Insightful Accountant to bring you this kind for information, that is why it is 'my goal' to always share information to keep you empowered so that you can make the most informed decisions for the needs of your clients and your own firm. As more information becomes available, I will be sharing updates to aid you in a smooth transition.