My 10 Favorite Apps Week 5 - Hubdoc

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There have been so many QuickBooks Online releases that My 10 Favorite Apps had to go on hold for a bit…but they are back in full force! Remember my Top 10 Apps are in no particular order, they simply represent the Apps our firm LOVES!

And, Hubdoc is still at the TOP of so many QuickBooks Online users' favorite Apps list, as well as mine! As new apps continue to be added daily to the Intuit library, Hubdoc remains a favorite. The reason there is so much love about Hubdoc is they are practical, easy and versatile.

If you’re not already familiar with Hubdoc, then allow me to first explain that they are a Document Hub with the glorious ability to “fetch” documents automatically. This is the distinguishing difference between Hubdoc and many others.

Not only can you securely store unlimited documents, and publish them to a desired destination, Hubdoc also automatically collects bank, credit card, phone and other similar statements and bills. This substantially cuts down on time spent otherwise manually retrieving these documents.   

Hubdoc’s fetching ability is why they have been, and will remain on my Top 10 QBO App list! As technology grows, Hubdoc continues to develop more and better ways to help accountants and bookkeepers reduce the amount of time spent locating, sharing and using documents.

Getting Started with Hubdoc

So let's look at how you can get Hubdoc to resolve your own document nightmares.

  • Start in QuickBooks Online-Accountant
  • Within Your Practice, select Apps
  • Choose Hubdoc from the App Center

Setting-up Hubdoc

Let's get the Hubdoc 'bot' started to do what would otherwise be manual work...

  • Within Hubdoc select Automated Accounts
  • Now add an automated connection to your bank, utility company or some subscription
  • Initially you will upload documents manually by scanning, importing pictures or emailing pdfs and images to Hubdoc
  • Then integrate Hubdoc with your 3rd party destination
  • You can even invite a collaborator such as client admin if you want 

As I said, after you get Hubdoc set-up, it will start fetching everything you have linked it to saving you hour after hour of tedious document collection.

So let's look at some of the other benefits for your firm if you are an Accountant or Bookkeeper:

  • Free VIP account "for Life"
  • Free staff member accounts
  • Unlimited data storage
  • Unlimited automated fetching of documents
  • Ongoing support team – including on-boarding support
  • Weekly webinars covering best practices and workflow(s)

And Hubdoc gives you the ability to take your 'fetched data' and publish it into your integrated applications like QuickBooks Online. With Hubdoc you can:

  • Publish inventory items
  • Publish multiple line items
  • Publish class and customer
  • Publish deposits and refunds

So now that you are as big a fan of Hubdoc as I am, let me toss in the bonus....

Automate workflow using Hubdoc, QBO and BillPay powered by Bill.com

Once your documents have been collected through Hubdoc's automated connections or manual upload, they can be published to QuickBooks Online. If the published document is a bill then use QBO's Online BillPay powered by Bill.com integration to create an automated payment workflow.

It's so easy, just:

  1. Collect the documents using Hubdoc,
  2. Sync to QuickBooks Online,
  3. Publish the transactions
  4. If the published transaction was a bill then use QBO's Online BillPay to create an online bill payment from inside QBO (via Bill.com).

Hubdoc is mobile ready which means you can access it from your tablet or smart-phone (Apple or Android) as well as your desktop (or laptop).  

Pushing less paper saves time and space. Converting paper into useful digital information creates an audit trail and reduces energy spent on data entry. 

I suggest you give Hubdoc a try and stop chasing bills and statements. In fact, you can get a free trial here.

Then, let Hubdoc automatically fetch your documents and convert the data into useful information which can be synced to your accounting software such as QBO. Once you give them a try, I think you will make them one of your top Apps as well.