I recently watched an approximate 50-minute demo of Verosa for QuickBooks Desktop with one of my clients. As a result, I decided it was worth a little research time and a short write-up because it functioned as promised. In addition, the rates quoted to my client seemed less than those of ‘You know who.”
So you ask, “Why are you making me ‘App Aware’ of Verosa Payments when I already use Intuit’s QuickBooks Payments?”
The answer is simple, “Verosa will likely reduce your processing costs while providing enhanced functionality of your QuickBooks Customer payments features whether you are using QBO, QB Desktop or even QB Point-of-Sale.”
Source: Graphic adapted from content appearing on the Verosa website.
Verosa Online for QuickBooks Online
Verosa can process your QBO-related credit card and ACH customer payments with your choice of merchant services on an individual or recurring basis. With built-in PCI Level 1 compliance, its technology will keep your data as safe as “the other guys.”
Verosa payments solution posts live to QuickBooks Online using a two-way sync. Its live position turns your A/R into a simplified workflow. All of your A/R transactions are posted automatically to both systems so that you always have live reflections of your data in both systems.
While you won’t find Verosa listed in the Intuit QuickBooks App Store, it uses the standard QBO O-Auth connection process as other apps that connect to your QuickBooks Online data.
Verosa for QuickBooks Desktop
Verosa refers to QB Desktop as QuickBooks Financial. Many of you will be familiar with that terminology because QuickBooks Point-of-Sale has always referred to QuickBooks Desktop as QB Financial when discussing data exchange between the two systems.
Source: Graphic adapted from content appearing on the Verosa website.
Regardless of what Verosa calls it, the Verosa Payment Terminal is fully compatible with all QuickBooks Desktop versions since 2010.
The Payment Terminal takes the place of using the Customer Payments window within QuickBooks Desktop. You can even try this tech by installing the Payments Terminal for QuickBooks (Financial) and configuring it to work with one of your Company files.
You can process customer payments, even if you still have Intuit QuickBooks Payments active. After a short period, you might decide to cancel one service or the other.
While Verosa for QB Desktop will work with multiple QuickBooks Company files, you must open and select the specific Company file in the Verosa Payment Terminal for payments received to post to the proper QuickBooks file.
Remember, you post payments using Verosa, which then updates the payment to the customer record for the Invoice in QuickBooks Desktop. Verosa Payment Terminal is compatible with most credit-card swipe readers using Keyboard emulation. Chances are your current card reader will work with Verosa.
One oddity I saw was printed receipts for these payments. While you can print these receipts on plain, 8-1/2 by 11-inch paper in a standard printer, the receipt will appear in a narrow band on the sheet of paper. This is because the standard configuration is to use a thermal receipt printer, as you would typically see associated with a POS system.
Of course, if you like the idea of a receipt printer versus using standard paper, Verosa can point you to a POS-style printer that works with QuickBooks Desktop.
QuickBooks Point-of-Sale
As you know, Intuit announced the discontinuation of QuickBooks Point-of-Sale this past February. It already has stopped selling it and is pointing potential and current customers to another solution built for QuickBooks Desktop based on the Shopify POS platform.
Source: QuickBooks POS graphic was adapted from content appearing on the Verosa website.
While Intuit told current users that its POS software should continue to operate normally, it would discontinue support for QuickBooks POS on Oct. 3, 2023, less than a month from now.
In advising customers about the discontinuation, it specifically addressed Intuit QuickBooks Payments for Point-of-Sale. It also specified that no more PCI security updates would be provided after Oct. 3.
The Verosa integration with QuickBooks Point-of-Sale could very well be the solution you are looking for, which allows you to continue using QBPOS. Verosa’s payments for QuickBooks POS provides integration that allows for credit card processing of customer payments by keyed, swiped or EMV entry using a supported payments gateway.
With Verosa Payment Terminal for QuickBooks POS, customer sales are processed exactly as you are used to in QBPOS. The change comes when you are ready to process its credit card during check out.
In that case, you would swipe, key or EMV card into the Verosa Payment Terminal, and moments later, the printed receipt for the customer (and merchant copy if desired) is printed just as in the past. At the same time, the QBPOS transaction is marked paid.
One big difference is PCI compliance: You would no longer keep payment information in QuickBooks POS, and the customer credit card information, if they authorized it to be stored, would be kept safely in a PCI-compliant data vault within the Verosa platform. That means you don’t have to worry about the lack of security updates for your no longer supported QBPOS.
It is possible to upload existing gift card liabilities into Verosa to continue offering your customers gift card value. You can even purchase new gift cards for use with Verosa from any card provider you wish.
If you use QuickBooks Desktop with your QuickBooks POS over your local network, you would still be able to sync your QBPOS sales and end-of-day with QuickBooks financial just as you have in the past.
Rates
Verosa is a layer on top of the payment gateway merchant service you select. Since rates vary from customer to customer and product to product based on numerous factors, I cannot begin to quote you any rates.
I will say that Verosa customers report being happy over its rates, especially in light of the news that QuickBooks Merchant Service rates either have recently or are going up in cost soon for the Online and Desktop platforms.
In my way of thinking, Verosa is worth comparing if you are unhappy with your merchant rates or if you haven’t decided on a QuickBooks Point-of-Sale alternative.
You can check out its offerings in great detail at its website. You might also want to explore its products by scheduling a demo HERE.
Disclosures
Verosa, LLC is a privately held limited liability company based in Vancouver, WA, doing business under the name Verosa. Graphics appearing within this article were adapted from content appearing on the Verosa website.
As used herein, QuickBooks®, QuickBooks Online, QuickBooks Desktop, QuickBooks Point-of-Sale, and QuickBooks Payments refer to one or more registered trademarks of Intuit Inc., a publicly traded corporation headquartered in Mountain View, California.
Adapted source content and materials are furnished for educational purposes only by Insightful Accountant.
This is an editorial feature, not sponsored content. No vendor within this article has paid Insightful Accountant or the author any remuneration to be included in this feature. The article is provided solely for informational and educational purposes.
Neither the publication of this article nor the inclusion of any product herein represents any endorsement by either the author or Insightful Accountant.
Note: Registered Trademark ® symbols have been eliminated from the articles within this publication for brevity due to the frequency or abundance with which they would otherwise appear or be repeated. We attempt to credit such trademarked products within our respective article footnotes and disclosures.
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