Make QBO Payroll Items Inactive

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Users of QuickBooks Online Payroll can now make payroll items, they no longer need, inactive.

Payroll changes over time, and the way you pay employees, the deductions you make, and the contributions you pay as part of payroll change with it. To avoid selecting a payroll item that is no longer in use, you can make payroll items inactive.

Be aware, however, that you can't make regular pay-type items (salary, hourly, or commission) or other QuickBooks Payroll-generated pay items inactive. You can make any other hourly or commission pay type or deductions and contributions inactive as long as no employees are assigned to it.

If an ‘inactive’ payroll item is needed again, you can change its status back to active.

Making a payroll item inactive (or active):

  1. Go to Payroll, then Employees.
  2. Select Edit payroll items. 
  3. Select Pay types or Deductions & contributions to see the list of payroll items.
  4. Select the payroll item you want to make active or inactive. 
  5. Select Make inactive (or Make active, if it’s already inactive).