The Canon imageFormula R40 Office Document Scanner Receipt Edition quickly converts your receipts to QuickBooks Online. You can scan and upload any of your receipts to QBO to not only post your data into your accounting, but capture the supporting document at the same time. (Canon is currently offering Insightful Accountant readers a 25% discount and 2 day FREE shipping on the R40 Receipt Edition (and other machines). Just use the code CANONINSACT25 at checkout.)
Source: Canon imageFormula R40 Office Document Scanner Receipt Edition
Its small size makes this new scanner perfect for desktop use. Mine conveniently sits on the corner of my desk and connects to my computer using the USB cable provided with the scanner.
While the scanner is limited to a single USB 2.0, if you have internet connectivity, it can access almost any source of information, including your network.
The bundled Canon CaptureOnTouch Software for either Windows or Mac includes free licenses for Readiris PDF, OCR and Cardiris business card software for Windows.
While I had a problem the first time I tried to install it, I discovered it was because I had another scanner attached simultaneously. You shouldn't experience any problems because the software was immediately recognized once I removed the other scanner from my computer's printers and scanners list.
You can streamline your operation and increase productivity by scanning receipts and other documents with a single button.
In addition, you can scan documents as small as 2 x 2.1 inches, and as large as 8.5 x 118 inches (9.8 feet), but I doubt you will ever have a document that long.
The automatic document feeder holds up to 60 pages and has a 4,000 scan-rated daily duty cycle, but let's hope you never max that out.
You can even scan both sides of your color document simultaneously, eliminating the need to feed documents individually.
When you scan your receipts, the Canon CaptureOnTouch Software detects critical receipt fields and auto-extracts key financial information like payee, amount and date. Then, verify and upload your receipt and extracted data into QuickBooks Online.
- Open the Canon OnTouch App or Click the OnTouch icon in your lower right icon tray.
Canon imageFormula R40 Office Document Scanner Receipt Edition
- Click Receipts to QuickBooks in the upper right hand corner of the app, and your loaded receipt in the scanner is scanned into the app.
Canon imageFormula R40 Office Document Scanner Receipt Edition
- Make any adjustments or corrections. In this case, my handwritten (scribble of a) total was not picked up correctly (I shake too bad when writing. Heck, I can hardly read what I wrote). You see I entered the correct amount in the green box shown above.
Canon imageFormula R40 Office Document Scanner Receipt Edition
- Click the Blue Send to QuickBooks Online button in the upper right-hand corner of the app (shown above).
Canon imageFormula R40 Office Document Scanner Receipt Edition
- Verify your submission to QuickBooks Online; click Submit (shown above).
Canon imageFormula R40 Office Document Scanner Receipt Edition
- Your receipt was added to QBO just as you submitted it; you will find it under Expenses.
You can scan multiple receipts simultaneously, extract the key financial information and batch upload them to save you even more time.
Really, it is so simple to scan receipts and capture the data you need with the incredible QuickBooks sync. I highly recommend this scanner.
Canon imageFormula R40 Office Document Scanner Receipt Edition
But the Canon imageFormula R40 won't just do receipts. It also scans and converts many other types of paper documents, including invoices, photos, business cards, reports, contracts, and many more, into searchable digital files on your computer. You can even upload those to QuickBooks as supporting documents as well.
So, if you have been looking for a small, efficient, simple-to-operate scanner that can work with QuickBooks Online to capture your receipt data and image and upload it to QBO, this is the one.
You can find the scanner HERE, along with more information. Canon is currently offering Insightful Accountant readers a 25% discount and 2 day FREE shipping on the R40 Receipt Edition (and other machines). Just use the code CANONINSACT25 at checkout.
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