As an accountant, you have a lot on your plate and often have to juggle several tasks at once. You might be putting together reports one moment, crunching numbers in another, and answering questions from clients or management in yet another moment. Not to mention the mountain of those unread messages in your inbox. It can feel like everything is coming at you at once.
This is why you need internal communication tools to help you and your accounting team stay on top of things without burning yourself out. These tools can take your internal communication A-game beyond the old-school emails.
Not only do they make it easier for you and your team to respond quickly to a message, but they also help keep the accountant team productive.
Let’s break them down:
1. Confluence
Confluence is a company-wide knowledge base that is designed to keep everyone on your accounting team organized. Each person can have their own page that is designed to collect information about their specific job, training materials, and contact information.
You can also use it to manage your company’s overall content. For example, you can create a page for each client and store all of their information there. You can use that to store important documents, dates, and meeting notes too.
This makes it much easier for anyone in your team to stay organized and up to date. It is easy to navigate, searchable, and can be accessed from anywhere.
2. Slack
Slack is a communication platform that is used by millions of people across the world today. It is a great tool for accountants because it is fully customizable and can be used in a number of different ways.
It can be used as a central hub to share docs, as a group inbox for communication, or as a tool to manage projects across your team. Any communication that you need to have with your team can be facilitated through Slack.
You can create custom channels for different topics and teams, or you can use existing channels for things like general questions. You also can set up Slack to notify you whenever someone is actively trying to get in touch with you so you don’t miss anything. Even more, you can use Slack to share automated management reports in a private channel, so the team can stay updated on metrics, performance, etc.
3. Zoom Meeting
Zoom meeting is a collaboration tool that is designed for one-on-one meetings. It is perfect for when you need to have internal meetings with your team.
Zoom meeting comes with a number of features that can help you facilitate better meetings, including easy-to-access content, an integrated whiteboard, and video conferencing. You can use Zoom meetings to share documents, and it comes with features that make it easy to edit them together.
Therefore, Zoom meeting is great for team meetings because this tool can be used to share content and collaborate in real-time. It is easy to set up and can be used on computers, smartphones, or tablets. It also comes with features that help you record and review meetings after they have happened.
4. Loom
Internal communication is so much more than text-based live messaging or video conferences. As an accountant, you often need to share your screen so everyone on the team can understand what you’re trying to communicate better.
Sometimes, a complex live messaging can take five minutes to write– and not everyone is guaranteed to understand the point. And the alternative to this would be a 30-minute meeting– which, if too many of them, will overwhelm you at the end of the day.
Loom can help you avoid this scenario by allowing you to share your screen and add your voice-over. Then, you can upload it to the platform and share the link with your teammates. You can also use the tool to create training videos for new hires.
Internal communication is an important part of any business, but it is especially important in accounting. This field is largely made up of teams that work together on various projects. When communication breaks down, these teams are less effective.
The tools that you use to communicate with your team can have a big impact on how well your team functions. For example, if you use a platform that is clunky and difficult to use, it is likely to hinder your team’s communication. All those tools that we’ve outlined above are some of the best internal communication tools for accountants. They are easy to use, functional, and can help your team stay organized and on task.
Andre Oentoro is the founder of Breadnbeyond, an award-winning explainer video company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order).
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