👉 Watch the replay: https://youtu.be/xHQtFkD1CDU?si=RrF_ZYnnGzUTfnhv
Every accountant knows the grind of payables — chasing invoices, keying data, approving payments, mailing checks, and answering endless vendor calls. In this App Academy session, Chandler Watts, Senior Partner Alliance Manager at AvidXchange, shows what happens when all of that becomes one seamless workflow inside QuickBooks.
“We cut the checks for you, we follow up with the vendor if they haven’t cashed that check, we reconcile with the bank — auditors love us.”
That’s the kind of simplicity AvidXchange is known for.
From Manual Steps to One Streamlined System
Before automation, AP teams juggle a dozen touchpoints: opening emails, routing, coding, approving, entering into the ERP, cutting checks, and reconciling. Chandler lays out how AvidXchange shrinks that entire breadcrumb trail.
Invoices can be submitted three ways: emailed to a unique Avid address, sent to a PO box for scanning, or uploaded directly for urgent processing. From there, AvidXchange handles ingestion, capture, and verification using OCR and AI — then human indexers step in for 99.7% accuracy.
Custom workflows manage coding and approvals, and once invoices are cleared, payments move automatically. There’s no ERP re-entry because of AvidXchange’s API integration with QuickBooks Desktop and Online.
Four Ways to Pay, One Source of Truth
AvidXchange’s pay engine supports multiple payment types, giving vendors flexibility without giving accountants headaches.
Suppliers can receive funds through:
- Virtual Credit Card – backed by MasterCard, with secure electronic delivery.
- AvidPay Direct (Enhanced ACH) – a secure ACH with added remittance details.
- Standard ACH – for traditional direct deposit setups.
- Checks – printed on AvidXchange paper from a clearing account for an added layer of security.
If vendors don’t choose, Avid defaults to checks automatically. Every payment is tracked and reconciled, and copies of invoices and checks are pushed back into QuickBooks for full transparency.
Automation With a Human Touch
AvidXchange doesn’t leave suppliers behind once they’re onboarded. Chandler explains that roughly one-third of the company’s workforce is dedicated to supplier services, handling onboarding, payment inquiries, and ongoing support.
Businesses still keep their vendor relationships — Avid simply takes over the “Where’s my payment?” calls and routine communication. That balance between automation and human follow-through is what keeps auditors and vendors happy.
“We actually handle the onboarding and maintenance of the relationship with your vendor moving forward.”
Scale Without Losing Control
The platform’s design fits growing mid-market companies — usually those with $10M–$20M in revenue. With 8,500 customers, 1.4 million suppliers, and $242 billion in transactions processed last year, AvidXchange proves that automation doesn’t have to mean complexity.
Its two-way and three-way PO matching, line-item capture, and custom approval workflows give finance leaders the visibility and control they’ve been missing — without sacrificing accuracy or compliance.
Integration with QuickBooks ensures every transaction stays synced, while robust reporting provides clarity across invoices, payments, and supplier activity.
Simple Pricing, Clear ROI
During Q&A, Chandler confirmed that AvidXchange keeps pricing straightforward: a one-time implementation fee, a monthly portal fee, and transaction-based costs only for completed payments. Vendors choosing virtual cards or enhanced ACH absorb a small fee, but the automation savings usually outweigh it.
Why It Matters
Firms and finance teams want visibility, speed, and security — not paper trails and manual follow-ups. AvidXchange replaces outdated payables processes with one connected workflow that moves invoices from inbox to paid, all inside QuickBooks.
For accountants and clients who want to scale without adding staff, it’s not just automation. It’s relief.
👉 Watch the replay: https://youtu.be/xHQtFkD1CDU?si=RrF_ZYnnGzUTfnhv