You should rarely need to void a paycheck. Remember that voiding a paycheck is not like voiding other kinds of checks; paychecks have associated tax and other liability calculations and payments that need to be taken into consideration.
When an employee loses a paycheck or if their paycheck needs to be revised, the employee will usually bring it to your attention immediately. For this reason, QuickBooks offers the ability to edit, revise and/or re-print the original transaction.
So as a general rule “NEVER VOID A PAYCHECK!”
Replacing a Paycheck
The following steps may be used to replace a paycheck when taxes have already been remitted and/or monthly/quarterly payroll reports have been completed, and/or when the lost/stolen paycheck occurred in a prior fiscal period, because these steps do not affect 'cash', 'payroll expenses' or 'payroll liabilities' including those previously reported and/or remitted.
![Replace payroll steps 1 and 2 Replace payroll steps 1 and 2](https://insightfulaccountant.com/downloads/1419/download/Steps%201%20and%202.png?cb=fdb0d9a3f531578cafa9b0b716e09f6a&w={width}&h={height})
Replace payroll steps 1 and 2
Here is an expanded look at the actual paycheck located in step 2.
![Replace paycheck step 2 Replace paycheck step 2](https://insightfulaccountant.com/downloads/1420/download/Steps%202%20Expanded.png?cb=8fd9c0b073211b1cebe0c2f7387bcec2&w={width}&h={height})
Replace paycheck step 2
![Replace paycheck step 3 Replace paycheck step 3](https://insightfulaccountant.com/downloads/1421/download/Step%203.png?cb=af1ab4263cffdece65cc407ad4241234&w={width}&h={height})
Replace paycheck step 3
![Replace paycheck steps 4 and 5 Replace paycheck steps 4 and 5](https://insightfulaccountant.com/downloads/1422/download/Steps%204%20and%205.png?cb=24d7e85de3bdcac22dc2d4e6e4c8c01b&w={width}&h={height})
Replace paycheck steps 4 and 5
![Replace paycheck Steps 6 and 7 Replace paycheck Steps 6 and 7](https://insightfulaccountant.com/downloads/1423/download/Steps%206%20and%207.png?cb=945ec967aee1481110e43bbab6ea0afd&w={width}&h={height})
Replace paycheck Steps 6 and 7
![Replace paycheck Step 7 notation Replace paycheck Step 7 notation](https://insightfulaccountant.com/downloads/1424/download/Note%20-%20After%20Step%207.png?cb=0b530ba253b6151207d4954ec388ff7e&w={width}&h={height})
Replace paycheck Step 7 notation
Replacing a Paycheck with Modifications
The following procedure may be used to modify and replace a paycheck when taxes have NOT already been remitted and monthly/quarterly payroll reports have NOT been completed, and when the erroneous paycheck occurred the same fiscal period, because these steps will impact 'cash', 'payroll expenses' or 'payroll liabilities'.
![Adjust Replacement Check.png Adjust Replacement Check.png](https://insightfulaccountant.com/downloads/1425/download/Adjust%20Replacement%20Check.png?cb=c987e03986692f6678c2fcaf4de8b286&w={width}&h={height})
![Adjusting an erronous paycheck Adjusting an erronous paycheck](https://insightfulaccountant.com/downloads/1426/download/Adjustments.png?cb=b1181c12de0bad1272a06796e05b694d&w={width}&h={height})
Adjusting an erronous paycheck
![Finalizing Adjusted Paychecks Finalizing Adjusted Paychecks](https://insightfulaccountant.com/downloads/1427/download/Adjustments%20final.png?cb=70499bfed8c0433f975c69e82559a504&w={width}&h={height})