Over the past five years, the public health nonprofit Vitamin Angels had been on a rapid growth trajectory. Vitamin Angels, an advocate to improve nutrition worldwide, partners with local organizations, including governments, to reach the most underserved, nutritionally vulnerable populations—pregnant women, infants and young children—with evidence-based nutrition interventions.
But until recently, it was not taking full advantage of the financial management tools it needed to manage its finances. For example, its finance team used Excel spreadsheets to track different international entities and product inventory across 13 warehouses.
These challenges led Vitamin Angels to avoid restricted grant opportunities because the administrative burden was too great. To bring its services to more women and children, and minimize the administrative burden associated with accepting restricted funds that must be used for specific purposes, Vitamin Angels needed to replace its manual, paper-based accounting processes with a more advanced financial system.
After moving to Sage Intacct, the nonprofit streamlined its multi-currency, multi-entity accounting processes and adopted financial best practices. This has directly impacted its mission, with Vitamin Angels gaining several key benefits.
After evaluating several options, the Vitamin Angels team settled on Sage Intacct, citing its ability to seamlessly integrate with Salesforce, along with a better user interface and flexible reporting capabilities. As a result, Vitamin Angels not only improved accounts payables efficiency by 60% and eliminated accounts receivables and revenue data entry, but also helped increase restricted revenue by $14 million dollars over three years.
Vitamin Angels CFO Bonnie Forssell says that Sage Intacct was a game changer—one that helped completely improve its trajectory. “Because we are more efficient now with our use of technology, we’re emboldened to seek new opportunities for growth through restricted funding—despite the fact these donations and grants come with more rigorous reporting requirements.”
After moving to Sage Intacct, the nonprofit streamlined its multi-currency, multi-entity accounting processes and adopted financial best practices. This has directly impacted its mission, with Vitamin Angels gaining several key benefits, including:
Increased restricted revenue by $14 million over three years
Not only did Sage Intacct help the finance team keep pace with the organization’s rapid growth, it built greater confidence amongst major donors—opening up new avenues of long-term funding. This supports more innovative and influential projects that will ultimately impact the health of millions around the world.
Freed up costs, helping serve more women and children
By analyzing shipping expenses with Sage Intacct, the nonprofit found savings it could use to broaden its reach. Using custom dimensions in Sage Intacct to track costs, it immediately identified $200,000 in logistical savings, which enabled us to provide essential vitamins and minerals to an additional 800,000 underserved children.
Improved accounts payable efficiency by 60%
Sage Intacct’s fully automated AP processes and workflows remove friction and enable more self-service for employees and budget managers. This reduces errors and ensures that approved ACH payments get to vendors promptly, while eliminating hands-on filing and check-signing tasks that would have been problematic during pandemic lockdowns.
Saved 10 hours per month in revenue data entry
Integration between Sage Intacct and Salesforce CRM also streamlined all the organization’s revenue transactions. Before, whenever Vitamin Angels received a donation, it would manually enter it into Salesforce and again into QuickBooks. Today, it is a completely automated flow from its website to Salesforce to Sage Intacct.
For more information about the Sage Intacct/Vitamin Angels’ story, read the full case study here.